Applied Inspiration Data Retention Schedule
For any questions regarding this page, or other aspects of data protection, please contact our Data Protection Officer at dataprotection@appliedinspiration.co
Contracts & Agreements
Client Contracts & Service Agreements
Reason for Retention: Contract law compliance
Retention Period: 6 years after termination
Sensitive Personal Data?: No
Location Held: SharePoint site
Action Following Retention Period: Delete files
Supplier & Vendor Contracts
Reason for Retention: Contract law compliance
Retention Period: 6 years after termination
Sensitive Personal Data?: No
Location Held: SharePoint site
Action Following Retention Period: Delete files
Data Sharing & Processing Agreements
Reason for Retention: GDPR compliance
Retention Period: 6 years after termination
Sensitive Personal Data?: No
Location Held: SharePoint site
Action Following Retention Period: Delete files
NDAs & Confidentiality Agreements
Reason for Retention: Contract law
Retention Period: 6 years after termination
Sensitive Personal Data?: No
Location Held: SharePoint site
Action Following Retention Period: Delete files
Client & Project Data
Client Files & Project Documentation
Reason for Retention: Contractual obligations
Retention Period: 6 years after project or contract completion
Sensitive Personal Data?: Yes
Location Held: SharePoint site
Action Following Retention Period: Delete files
Survey Data & Reports
Reason for Retention: GDPR compliance
Retention Period: Depends on purpose; anonymised data can be kept longer
Sensitive Personal Data?: Yes
Location Held: SharePoint site
Action Following Retention Period: Delete files
Emails Related to Client Work
Reason for Retention: Business operations
Retention Period: 2–3 years unless required for legal reasons
Sensitive Personal Data?: Yes
Location Held: Microsoft 365
Action Following Retention Period: Delete files
Client Datasets (e.g. OfS individualised datasets)
Reason for Retention: Contractual obligations
Retention Period: 1 year after being superseded or after contract completion
Sensitive Personal Data?: Yes
Location Held: SharePoint site
Action Following Retention Period: Delete files
Last updated: March 2025.